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Watermark and prep scanned PDFs before sending to clients

This is how I get a scanned document ready before it leaves my inbox: I turn the scan into searchable, editable text, stamp it with a watermark so its status is clear, and shrink the file so it's not a pain to send.

For startup founders

For productivity nerds

For remote workers

Setapp Apps used

Prizmo

Scan and OCR any document

Nitro PDF Pro

Work with your PDFs

PDF Squeezer

Compress PDFs without quality loss

Step-by-step process

Step 1

Scan or import the document and run it through Prizmo to make the text searchable.

Step 2

Review the recognized text for any errors.

Step 3

Add a watermark like "DRAFT" or "CONFIDENTIAL" with Nitro PDF Pro.

Step 4

Compress the file with PDF Squeezer so it's easy to send.

Step 5

Email the finished PDF to your client.

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Step 10

Watermark and prep scanned PDFs before sending to clients

Try this workflow on Setapp