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How I capture, clean up, and share Mac screenshots

Every time I needed to share something from my screen — a bug, a design detail, a tutorial step — I'd end up with a cluttered desktop full of raw screenshots, then open Preview to annotate, then another app to share. It was tedious. Here's the tighter system I use now with three Setapp apps that actually hand off to each other.

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Setapp Apps used

CleanShot X

Take better screenshots and GIFs

Xnapper

Create shareable screenshots

Dropshare

Save space with file sharing

Step-by-step process

Step 1

Trigger CleanShot X and enable the "Hide Desktop Icons" mode before capturing. This keeps distractions out of the frame from the start.

Step 2

Use the scrolling capture feature to take a full-page screenshot of a webpage or long document in one shot, rather than stitching multiple captures together.

Step 3

Use CleanShot X's built-in annotation toolbar to add arrows, highlights, or callouts while the screenshot is still fresh before saving anything.

Step 4

Open the screenshot in Xnapper, apply a custom background to make it presentation-ready, and redact any sensitive info (emails, names, internal URLs) with the blur tool.

Step 5

Drop the finished screenshot into Dropshare — it uploads instantly to cloud storage and copies a shortened, shareable URL to your clipboard.

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How I capture, clean up, and share Mac screenshots

Try this workflow on Setapp